You must have frequently come across a statement, “We have got SharePoint for our organization, however people do not seem to be buying and using into it like them to.”
Does this statement sound familiar? When you invest time and money into a product, you want to make sure that you’re getting the most out of your investment, and having employees reluctant to engage with that product is not a way to get the ROI you’re looking for.
That’s why it’s so important to consider the design features of your SharePoint intranet portal before and as you’re designing it. We have put together some important points to consider in the design of the intranet here;
- User Experience (UX) – Make SharePoint Intranet Portal Easy-To-Use
The Intranet portal needs to be user-friendly for the employees, the user experience is a great factor in adoption rates, better the UX more the people are going to be using it.. A significant thing to consider is the number of clicks a user needs to go through to get the content they want and maintain this figure as low as possible. Also, think about how often the material is going to be accessed. It is better to keep it anchored in the navigation or on the front page for the content that users will be accessing every particular day.
Design the interface by following the organization branding protocols, use your organization’s logo and colors. This will make users more comfortable working with the intranet. Make use of the out of the box web parts that SharePoint provides to make the interface more interactive, you can use the news web part to highlight the organization’s news and announcements.
It is important to make sure that you do not pack the interface with web parts and features. Just add only what you need, or something important. If you overcrowd the page with all these web parts it will become hard to work with the portal and it will lose a great deal in User Experience like we said before a good UX constitutes to better adoption rates.
- Tagged Documents: Use right keywords and phrases
Document management is one of the key features of SharePoint. During SharePoint intranet portal development, it is essential to decide on the structure of these document libraries. You can create as many document libraries as you want and store them. But it is important to manage these documents, you need a specific design to manage them properly. Well, this is why document tagging is important.
When you upload a document to SharePoint, Tagged Documents allows you to tag various keywords and phrases to associate with that document. Tagging documents improves search functionality, and when documents are easier to search, employees are more likely to use your SharePoint Intranet Portal. You can also create custom views to have filtered views that leverage these tags.
- Audience Target – Tag documents based on the audience
Based on the audience that will be referring to the report this feature enables the organization to tag the content. For instance, you want to target your sales team with many records within your SharePoint Intranet Portal. Rather than build out a separate squad site for your sales team, you could instead use the Audience Targeting feature and set the target of various pages and documents to “Sales Team.
- People Directory – Have better visibility with Microsoft Delve
Using a product called Microsoft Delve is a customized option that is available through SharePoint. With this product, you can maintain visibility into what your employees have been working on and not the only constraint to organization’s contact information from Active Directory and use it as an employee database. You can also examine specific documents that have been recently accessed by each contact if enabled. Furthermore, according to the areas of expertise, it allows you to tag your connections so that you can look up which of your colleagues would be best able to assist when you are running a project.
- Wiki Pages – Knowledge collaboration pages within SharePoint Intranet Portal
In SharePoint Intranet Portal, Wiki Pages are knowledge collaboration pages that help in keeping your employees up to speed on commonly discussed topics or items within your organization. Just like a regular Internet page such as Wikipedia, you can build a Wiki Page right into this technology instead of using a Word document or another type of report. All who have access to edit can edit it. In this feature, it reduces the number of clicks that employees need to go through and get information, making more accessible for your organization to share knowledge internally.
- Search Capabilities - Improve adoptability and productivity with search capabilities
When you’re designing your SharePoint Intranet Portal, make sure that it’s easily searchable. This will greatly improve adoption within the organization. Plus, of course, you’re increasing productivity by making it easier for your employees to find the files that they need to collaborate on. To improve your search capabilities, make sure you’re taking advantage of the Tagged Documents feature and the Audience Targeting feature.
Therefore, you can make the most out of this Microsoft technology by implementing these features for your SharePoint Intranet Portal, as it increases your chances of adoption from your users. EasyTech Solutions
– a certified SharePoint development company successfully delivers SharePoint web development to customers from the past 6 + years. It has experience in handling projects based on this technology of various complexities – from basic configuration (WSS or SharePoint Online), deployment of MOSS (Microsoft Office SharePoint Server) to technology enterprise portal development and application integration. The company has also helped enterprises to successfully integrate this technology as a strategic platform for their content management, web portal, and collaboration demands